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Invoicing in KSeF

Price-list

Pre-KSeF Validator Ⓡ – KSeF without mistakes. without stress. without penalties..

Plan
Starter Plan
Business Plan
Pro Plan
Individual Plan

Funkcjonalności /m-c

Standard offer /mo.

Price for:

  • group license customer,
  • new customer, for 3 months,
  • referred new customer, for 6 months,
  • referring customer, for 1 month, for each successfully referred new customer.

250 PLN

195 PLN

500 PLN

395 PLN

800 PLN

595 PLN

Including:

Number of operations /mo.

no limit

no limit

no limit

no limit

New invoices /mo.

150 pcs.

500 pcs.

1 000 pcs.

> 1 000 pcs.

Number of counterparies

no limit

no limit

no limit

no limit

Additional user profile /mo.

from the 5th user profile

50 PLN

50 PLN

50 PLN

Intelligent sales data import

✅

✅

✅

✅

Pre-KSeF Validator Ⓡ

  • error detection
  • tips on how to fix errors

✅

✅

✅

✅

Editing and smart data completion

✅

✅

✅

✅

Invoicing in KSeF and outside KSeF

  • individually or
  • in bulk

✅

✅

✅

✅

Sending draft invoices to contractors by email

✅

✅

✅

✅

Sending issued invoices to contractors by email

✅

✅

✅

✅

e-Invoice visualization

✅

✅

✅

✅

Current update of the e-Invoice scheme

✅

✅

✅

✅

System maintenance and customer support

✅

✅

✅

✅

Self-billing in KSeF and outside KSeF

  • individually or
  • in bulk

❌

✅

✅

✅

Internal e-invoice control

  • business
  • accounting
  • legal

❌

✅

✅

✅

Automatic receipt of invoices from KSeF

❌

❌

✅

✅

Notifications about new purchase invoices issued in KSeF

❌

❌

✅

✅

Automatic updating of the contractor database and tools for their verification

❌

❌

✅

✅

FAQs

Price-list

CFOall.com is not just a tool – it’s your personal advisor that automatically verifies each invoice before it is sent to KSeF. With us, you can be confident that your documents are always compliant with regulations, eliminating the stress associated with potential mistakes. Discover how our innovative solution can streamline your invoicing process and free you from unnecessary difficulties. Invest in the peace of mind and efficiency that truly matter!

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The prices listed in the price list are net.

We typically bill monthly (license fee), but we can offer discounted annual plans upon request.

There is no limit on the number of operations for the Starter and Business Plans, or for the Enterprise Plan.

This means, for example, that the client:

  • can send invoices to KSeF any number of times via CFOall.com,
  • can receive any number of invoices from KSeF via CFOall.com,
  • can import any number of invoices and invoice drafts to CFOall.com from any systems and files, and
  • can edit any number of invoices in CFOall.com.

If the number of new invoices in a given month exceeds the number allowed in the package for a given plan, the system continues and another identical package is automatically activated.

Yes. You can upgrade at any time. The difference is prorated.

By default, the cost of four user profiles is included in the plan. An additional fee applies from the fifth profile onward, according to the price list.

KSeF is free, just like the KSeF Taxpayer Application („Aplikacja Podatnika KSeF”), which doesn’t store your company’s or its contractors’ data. Therefore, you must manually enter all invoice data each time, which is time-consuming and can result in errors. The KSeF Taxpayer Application only allows you to enter the data and send the invoice to KSeF.
If you send an incorrect invoice to KSeF from any application or ERP system, you must be prepared for the following:

  • Your invoice will be rejected and you will receive a general message from KSeF (without pointing out specific errors), or
  • Your invoice will be accepted by KSeF but disputed by your contractor or, even worse, by the Tax Office.

Our system supports you with the Pre-KSeF Validator ®, which constantly highlights specific invoice errors and suspicious data, advises you on how to correct and complete them, and provides automation so you don’t waste time or money on corrections or audits.

Cheap or free systems are limited to basic invoice sending to KSeF. Our solution offers much more:

  • Automatic detection and indication of errors before sending – Pre-KSeF Validator Ⓡ,
  • Suggestions on how to correct them – Pre-KSeF Validator Ⓡ,
  • User-friendly data editing and completion,
  • Self-invoicing,
  • Internal e-auditing,
  • Automatic communication with contractors,
  • Automatic receipt and notification of new invoices,
  • Efficient integration,
  • and many other features.

This saves your team time and avoids penalties – and these are real savings, not costs.

Even with just a few invoices, you can make a mistake that will result in invoice rejection or penalties. Our Pre-KSeF Validator Ⓡ will catch your errors early, help you correct them, and save you stress. Pre-KSeF Validator Ⓡ supports all invoice types, even the most complex ones. You’ll also gain many other useful features. As your company grows, the system will be ready for your larger business.

Our solution integrates with popular programs. You can import sales data from wherever you want, however you want. You don’t have to change your existing system – we add a layer of security and convenience.

Pre-KSeF Validator Ⓡ is a unique, intelligent assistant that:

  • automatically verifies the accuracy of invoices before they are sent to KSeF, e.g., each invoice’s compliance with KSeF regulations or with a template selected from your own library at CFOall.com,
  • immediately highlights detected specific errors and suspicious data,
  • provides live suggestions on how to make necessary corrections.

Pre-KSeF Validator Ⓡ supports all invoice types, even the most complex ones.

No plan limits the number of contractors maintained in the central customer database at CFOall.com. In other words, there are no limits on the number of buyers (recipients), the number of sellers (suppliers), or the number of banks and financial institutions (financial services providers).

CFOall.com allows you to organize and effectively utilize contractor information contained in invoices in your daily work. It automatically updates and completes data in the central customer database, enables editing and verification, and ensures transparent customer segmentation.

Customers can easily implement their own rating system and mark verified key contractor data, allowing them to quickly determine who to trust and who to safely pay.

❌ Lack of validation of compliance with applicable KSeF documentation and the VAT Act. ERP system most often simply sends the invoice to KSeF – but it doesn’t tell you  that something is missing or contains errors and the invoice will be rejected,  that it will be accepted but a correction will need to be issued later, or  that the Tax Office may deem the invoice to have formal errors.

✅ CFOall.com has a Pre-KSeF Validato rⓇ that checks each invoice against Ministry of Finance documentation and a template selected from your own library, and also identifies various types of errors (not just logical ones).

❌ Lack of suggestions on what and how to correct when something is wrong. ERP, at best, gives you a terse message received from KSeF.

✅ CFOall.com tells you in advance: “Fields XYZ are missing, complete them this way and that way.” or: “Fields ABC contain incorrect values, change them this way and that way.” or: “Be careful, the content of fields 123 is suspicious, check this and that.”

With CFOall.com, you save your team time and avoid corrections, costs, losses, and penalties.

❌ Lack of support for confirming draft invoices with contractors. You send an unreconciled invoice from ERP → KSeF accepts it → The buyer reports an error → You have to make and send a correction → KSeF accepts it…

✅ CFOall allows you to first send a draft invoice (proforma/draft), confirm/agree on the terms with the buyer, and only then issue the invoice in KSeF.

No, if:

  • Your invoices are always complete, error-free, and compliant with KSeF regulations,
  • You never have to correct or amend them,
  • Your ERP has precise validation and advises you what to do if errors are detected,
  • Transaction terms are always undisputed, your customers receive your sales invoices immediately (KSeF doesn’t send them), and they never report discrepancies.

But if even one of the above is a problem, then CFOall.com can save you money, time, and frustration.

Yes – Excel can be used as a data source, but its format (XLS) is not accepted by KSeF. A special structured invoice schema in XML format is required (its documentation is 357 pages long).

CFOall.com enables simple data import from your Excel file, automatic validation, error correction suggestions, user-friendly editing, internal e-control of invoices, data reconciliation, and issuing correct invoices in KSeF, all while maintaining your company’s current procedures.

CFOall.com intelligently integrates electronic document flow within a company (including internal controls) with the performance of duties within the KSeF (National System of e-Invoices), creating a coherent and efficient process.

Internal e-control of invoices is a process designed to verify the accuracy, legality, and purposefulness of invoices, thereby preventing errors, irregularities, and fraud, and supporting the achievement of business goals.

Our solutions enable flexible adjustments to internal e-control of invoices to the specific sales, purchasing, and payment processes of your company. Business, accounting, and legal controls can be implemented at any stage of the business process – both by internal units and external entities, such as tax advisors or accounting firms.

This is a tax-regulated option for a buyer to issue invoices on behalf of a seller (e.g., on behalf of a flat-rate farmer) – fully compliant with KSeF regulations.

Automatic collection means that the system continuously downloads all new customer invoices (purchase and sales) from KSeF, ensuring that the CFOall.com database is always fully synchronized with KSeF and that the customer can access complete data in real time across other CFOall.com modules and functionalities.

When you automatically collect invoices from KSeF, new documents appear in the system immediately. You receive regular notifications via email. You can also receive notifications via other media (e.g., SMS, Teams, Slack).

In addition to a user-friendly e-invoice layout in the user interface, which facilitates document editing and management, the system also displays and sends e-invoices in PDF/HTML format, compliant with the KSeF template. It is also possible to personalize the e-invoice layout in PDF/HTML format according to the client’s template.

Yes. E-invoice data can be exported to XLS (Excel), XML, CSV, and other files, as well as integrated via API with popular accounting and ERP systems.

As part of the license, we provide ongoing access to our service center, which offers comprehensive operational and technical support related to the operation and use of CFOall.com. This allows for quick assistance with system operation and troubleshooting.

The system is intuitive and user-friendly, and the user interface provides access to useful information, instructions, and current messages in Polish and English.

Available assistance and training:

  • Service center support: Continuous support for all users, ensuring quick responses to any questions or concerns.
  • Documentation of the client’s individual operating model: Before implementation, we design processes based on the client’s requirements. The developed model is approved by the client and made available to his users.
  • User manuals and documentation: Instructions, messages, and online resources that help users use the system effectively.
  • System maintenance: Guaranteed system maintenance within the client’s agreed-upon operating model and troubleshooting of any errors in accordance with the agreement (SLA).
  • Technical Support: Assistance in resolving customer technical issues.
  • System Updates and Upgrades: Automatic system updates and notifications about updates and new features, providing users with access to new functionalities and improvements, as well as full knowledge of new capabilities.
  • Initial Training: Comprehensive training for all users during the implementation phase, ensuring they are comfortable using the system.
  • Onboarding Training: Training for new users, ensuring they are using the system effectively.
  • Optional Training: Access to additional training and workshops that develop user skills and knowledge over time.
  • Custom Training: Training programs tailored to specific needs or roles within the finance team.

With comprehensive support, your team will be able to fully utilize the capabilities of the CFOall.com platform and maintain a high level of financial process efficiency.

The service center, as well as operational and technical support, are available from 8:00 a.m. to 4:00 p.m. We also offer extended SLAs for individual plans.

Yes. CFOall.com is constantly being developed to provide customers and users with new features and upgrades. Updates are performed automatically, and customers and users receive advance notifications of planned updates and new system features and capabilities.

The following trainings are available for new and existing users:

  • Initial Training: Comprehensive training for all users during the implementation phase, ensuring they are comfortable using the system.
  • Onboarding Training: Training for new users, ensuring they are using the system effectively.
  • Optional Training: Access to additional training courses and workshops that develop user skills and knowledge over time.
  • Individual Training: Training programs tailored to specific needs or roles within the finance team.

Users are provided with a description of the individual operating model for using the system (approved by the client), as well as instructions, current messages, and online resources in Polish and English to facilitate effective use of the system.

We provide email, phone, and chat support. Our service center specialists are always available to answer user questions and help resolve operational and technical issues.

In accordance with the GDPR, all data is stored and processed exclusively within the European Union in AWS data centers owned by Amazon.com, Inc. – the market leader in cloud services.

At CFOall.com, backup processes for all Amazon Web Services resources are centralized and automated using AWS Backup. Our data archiving and recovery policies adhere to AWS standards and ensure regular backups and their security. In the event of a disaster, data is restored and the system is restored according to standard AWS procedures. We also monitor these processes to ensure data integrity.

Yes. At CFOall.com, we consider data encryption to be a key element in protecting sensitive information. We use advanced encryption mechanisms integrated with Amazon Web Services, ensuring enterprise-grade data security both at rest and in transit. Our solutions leverage efficient encryption key management using AWS Key Management Service (KMS), ensuring complete control over data access.

CFOall.com customer data is stored in compliance with the GDPR, exclusively within the European Union, in AWS data centers owned by Amazon.com, Inc. – the market leader in cloud services. We use advanced encryption mechanisms integrated with Amazon Web Services, ensuring data security both at rest and in transit, at the enterprise level. At CFOall.com, backup processes for all Amazon Web Services resources are centralized and automated using AWS Backup. Our data archiving and recovery policies are compliant with AWS standards. Authentication and authorization processes, access and permission management, and REST API access control are based 100% on Amazon Web Services solutions and technology.

This is a level of security that a single local program cannot provide.

Implementation costs include system configuration, integration with the client’s tools and systems and the KSeF (National System of e-Invoices), and training for client staff. These costs can be billed on a flat-rate basis, by the hour, or in a mixed method, according to the client’s choice.

Implementation time depends on the selected functionality and operating model. Thanks to our unique solutions, integration is smooth and fast, as the system includes intelligent solutions and multi-variant interfaces, enabling easy integration with KSeF, any of the client’s e-banking systems, their Excel, and most ERP systems.

In 2025, the average cost of a standard KSeF module implementation did not exceed PLN 2,000.00 net.

Yes. Our unique solutions ensure smooth and fast integration, as the system features intelligent solutions and multi-variant interfaces, enabling easy integration with KSeF, any client e-banking system, their Excel, and most ERP systems.

Yes. For the KSeF module, functionalities are assigned to specific plans. The Individual Plan allows you to fully tailor the scope of services to your company’s needs.
For the modules:

  • Treasury & Cash Management,
  • Risk Management, 
  • Controlling and Management Accounting,

we can create a customized plan with features tailored to your company’s requirements.

Yes. We are continuously developing our solutions. We listen to the voices of entrepreneurs in terms of system development. To conduct consultations and dialogue with entrepreneurs, we have established the CFOall.com Council, chaired by Adam Maciejewski (former President of the Warsaw Stock Exchange). more >.

We provide system updates that reflect changes in KSeF regulations, including changes to the applicable structured invoice documentation. This ensures ongoing compliance.

The system is user-friendly and easy to use. We also provide comprehensive training and ongoing support so you can work intuitively and effectively. The benefits of the system are incomparable to the time spent learning it.